Indexing Local Files for AI Access
Enable your AI assistant to read and understand your documents by configuring authorized directories. This approach keeps your data private and indexing fast by avoiding full-drive scans.
Understanding Authorized Directories
Kequan Office uses a "authorized directory" model rather than scanning your entire hard drive. This means you explicitly select the folders containing the documents you want the AI to reference. This method ensures that your personal files outside these folders remain private and untouched, while significantly reducing the time required to set up your workspace.
Configuring Your Index Path
To begin, open the Kequan Office settings and navigate to the Local Index section. Click Add Directory and select the specific folder where your project files or reference documents are stored. You can add multiple directories if your work is spread across different locations. Once added, the system will only monitor changes within these specific paths.
Privacy and Performance Benefits
By not scanning your full disk, Kequan Office minimizes resource usage and protects your data. Only the files within your authorized directories are processed for AI understanding. This local-first approach means your document content stays on your machine, processed securely without being uploaded to external servers for indexing.
Managing Index Updates
When you add new files to your authorized directories, Kequan Office automatically detects and indexes them. If you need to refresh the index or remove a directory, simply return to the settings panel. You can also manually trigger a re-index if you have made significant changes to your document structure, ensuring your AI assistant always has up-to-date context.
FAQ
Does Kequan Office scan my entire hard drive?
No. Kequan Office only indexes the specific directories you authorize. It does not perform a full disk scan, which helps maintain privacy and system performance.
Can I use multiple folders for indexing?
Yes, you can add multiple authorized directories. This allows you to organize your AI's knowledge base across different project folders or document libraries.
Is my data sent to the cloud for indexing?
No. The indexing process is local-first. Your documents are processed on your device, ensuring that sensitive information remains on your machine.
How do I remove a directory from the index?
Go to the Local Index settings, find the directory you wish to remove, and click the delete or remove button. The AI will no longer reference files in that folder.